Flemington Free Public Library

Flemington Free Public Library
Board of Trustees Meeting Minutes March 21, 2025

The March Flemington Free Public Library (FFPL) Board of Trustees Zoom meeting was called to order at 9:32 am by Board President Jane DeHaven.

In attendance by Zoom was Warren Buckleitner, Liz Fisher, Adrianne Fusaro, Steve Rogow, James Rossetti and Library Director Errol Logan.

MEETING NOTICE STATEMENT
This meeting was called in accordance with the provisions of the Open Public Meetings Act. Notice was sent to the newspapers of record, The Courier News and The Hunterdon Democrat, and posted on the library’s website and bulletin board.

REVIEW OF PREVIOUS MEETING MINUTES
The minutes of the February meeting, along with the minutes from this meeting, will be reviewed and approved at the April meeting

TREASURERS REPORT
Errol walked us through the Treasurer’s Report; it was noted that in the current format, some of the columns were not adding up. Liz and Jane asked that future Quickbooks reports be revised so that they are in a monthly format, with totals that match. Warren suggested that we hire a temporary Quickbooks consultant to help with the transition to the new Library Director. There were questions about how the bills were paid using a credit card (resulting in an extra fee). Other bills of particular interest are Elizabethtown Gas, snow removal and Bluehost. Some of the bills were double paid which might explain why they are so high.
Errol was asked to make copies of all the bills for the board by the end of the day. He will post them as PDFs in a shared Google folder.

SEWER LINE
The main sewer line in the basement is made of cast iron, and is cracked and needs to be repaired; we have an estimate for $9,636. Jane made a motion to have it repaired, Liz seconded.

STAFFING
Errol reported that five candidates have applied for the open position in the library. The board wil be involved in final hiring decisions.

The meeting was adorned at 10:33 am.

MEETING CALENDAR FOR 2025:
Apr 25
May 16
June 20 (if needed)
Sept 19
Oct 17
Dec 12

Warren Buckleitner, Secretary

Flemington Free Public Library Board of Trustees Meeting Minutes
February 21, 2025

The Flemington Free Public Library (FFPL) Board of Trustees Zoom meeting was called to order at 9:32 am by Board President Jane DeHaven. Also in attendance were Warren
Buckleitner, Liz Fisher, GraceFuoti, Adrienne Fusaro, Kari McGann, Steve Rogow, James Rossetti, along with Library Director Errol Logan, Mayor Marcia Karrow, Sergeant Brian McNally, and Library Attorney Douglas Zucker.

Roll call was taken. Dr. Kari McGann and James Rosetti joined after the roll call. MEETING

NOTICE STATEMENT
This meeting was called in accordance with the provisions of the Open Public Meetings Act. Notice was sent to the newspapers of record, The Courier News and The Hunterdon Democrat, and posted on the library’s website and bulletin board.

REVIEW OF PREVIOUS MEETING MINUTES
The minutes of the last meeting were reviewed. Liz moved to accept, and Jane seconded.

TREASURER’S REPORT
The Treasurer’s Report was reviewed by Liz. It was noted that the different format was difficult
to follow. Also, an observation was made that the number of checks listed under the monthly bills list for January seemed lesst h a n in past months. Errol responded that he combined checks for January, and they’ll be recorded in the February Treasurer’s report. It was suggested to double-check the bills and make sure nothing was missed to be paid. There were questions
about wrong dates in the treasurer’s report. After some discussion, the approval of February’s Treasurer’s report was tabled for next month’s meeting, pending additional information provided by the director.

Public comment
The meeting was opened for public comment and there were no comments.

Address approval of auditor
The appointment of the library’s auditor was tabled last month due to concerns of libraries usually having a separate auditor than that of their municipality. Jane mentioned that she had received insight from the library attorney and there isn’t any issue with this situation. Jane made a motion to appoint Suplee Cooney &Company as auditor, Liz seconded.
A roll call vote was taken. The motion was accepted with unanimous approval.

CONTINUING BUSINESS
-Basement Remediation
Errol reported on the proaress of the basement remediation: The old fuel lines need to be
removed, there was a steam pipe leak (which DPW handled), and the French drains are completed. In the original scope of work, a ceiling was to be installed throughout the basement. The ceiling installation is to be cancelled because access is needed to mechanicals. A change order was sent by the contractor (Charles Mann Construction of Pittstown NJ).

Mike Campion (DPW) and Errol signed off on it. The library will receive credit from this cancellation. The construction workers couldn’t move an old cabinet, and Errol had them cut it up and remove it. The library board needs to decide on the next steps regarding the cracks found on some iron pipes. Also, an unknown doorway was found. The pipes from the furnace go under the floor and if it’s determined there’s accessible crawl space, it shouldn’t be barred. Meanwhile, Errol also found a 1909 dedication plaque in the wall and would like to get it restored and displayed prominently.

NEW BUSINESS –Fuel Line Break
The fuel line break incident report from police sergeant Brian McNally was attached for review. Errol also wanted to present his own timeline regarding the fuel line break incident. He mentioned that he wants to set up a public Google calendar that would allow the board and staff to better ascertain his whereabouts.

A question was brought up about who is responsible for resolving the presence of the legacy fuel tank, which was a decision made decades ago. There was additional discussion around whether the fuel tank needs to be removed and if so, if soil remediation will be required. More information will be needed.

Going forward, Errol wanted to have a library emergency procedure check list. Jane said a draft would need to be prepared and approved by the board.

-Staffing
Errol reported that library employee Skye Rainey resigned this month, citing health issues.
Errol advertised the open iob position through LibraryLinkNJ and NJLA (New Jersey Library Association). He is interested in 3 candidates and will schedule interviews in 2 weeks. He said he held a brief exit interview with Skye. Kari offered to distribute the iob opening to the FRSD community.

The meeting was adjourned at 10:15am. The next meeting will be on March 21st.
–Grace Fuoti

Flemington Free Public Library
Board of Trustees Meeting Minutes

The January Flemington Free Public Library (FFPL) Board of Trustees meeting was called to order at 9:57 am by Board President Jane DeHaven on January 17, 2025.

In attendance by Zoom was Warren Buckleitner, Liz Fisher, Adrianne Fusaro, Grace Chang- Fuoti, Steve Rogow, James Rossetti and Library Director Errol Logan.

MEETING NOTICE STATEMENT
This meeting was called in accordance with the provisions of the Open Public Meetings Act. Notice was sent to the newspapers of record, The Courier News and The Hunterdon Democrat, and posted on the library’s website and bulletin board.

After a brief discussion, the board voted to move regular business to the February 21 meeting. The meeting was adjourned at 10:00 am
Submitted by Warren Buckleitner, Secretary

ANNUAL MEETING
Flemington Free Public Library Board of Trustees Meeting Minutes

January 17, 2025

The annual Flemington Free Public Library (FFPL) Board of Trustees Zoom meeting was called to order at 9:32 am by Board President Jane DeHaven.

In attendance by Zoom was Warren Buckleitner, Liz Fisher, Adrianne Fusaro, Grace Chang- Fuoti, Steve Rogow, James Rossetti and Library Director Errol Logan.

MEETING NOTICE STATEMENT

This meeting was called in accordance with the provisions of the Open Public Meetings Act. Notice was sent to the newspapers of record, The Courier News and The Hunterdon Democrat, and posted on the library’s website and bulletin board.

REVIEW OF PREVIOUS MEETING MINUTES

The minutes of the last annual meeting were already reviewed and approved in our regular December board meeting.

APPROVAL OF STAFF

The following staff positions were presented to the board for 2025.

Library Director: Errol Logan
Children’s Programming: Keri Rogerson
Technical Services: Jorge Sanchez

Library Assistants:
Sean Cumberbatch, Heidi Hesch, Tim Hesch, Molly Prower, Kristen Rainey, Lynn Sheard

A roll call vote was taken. The results to accept was a unanimous yes.

BOARD ASSIGNMENTS

The following board assignments were presented for 2025:

Board President: Jane DeHaven
Vice President: Stephen Rogow
Treasurer: Liz Fisher
Secretary: Warren Buckleitner

Members-at-Large: Jim Rosetti and Grace Chang-Fuoti

Superintendent of Schools: Kari McGann
Borough Council Liaison: Adrienne Fusaro

A roll call vote was taken. The results to accept was a unanimous yes.

RECIPROCAL BORROWING

Reciprocal borrowing with the Hunterdon County Library was discussed and approved. A roll call vote was taken. The results to accept was a unanimous yes.

AUDITOR

We decided to postpone the vote on the auditor until the February meeting.

NEWSPAPER OF RECORD
We were told that the Hunterdon County Democrat will stop publishing this year, and there was some discussion about the changing newspaper landscape. We decided that for now, we will reappoint the Hunterdon County Democrat and the Courier News as our two primary newspapers of record.

A roll call vote was taken. The results to accept was a unanimous yes.

PRESIDENT REPORT

“It’s been a year” said FFPL President Jane DeHaven, who thanked outgoing Director Shawn Armington for his service during the staff transitions, and incoming Director Errol Logan for taking the ball and running with it on several fronts, especially regarding the basement remediation.

MEETING CALENDAR FOR 2025/26

The trustees will continue to meet on third Friday mornings for next year, as follows:

Feb 21
Mar 21
Apr 25
May 16
June 20 (if needed)
Sept 19
Oct 17
Dec 12

At 9:56 am, Jane moved to close the 2025 Annual meeting.

Submitted by Warren Buckleitner, Secretary